Legend DigiTech is seeking a dedicated and experienced office manager to oversee our company’s administrative operations efficiently. The ideal candidate will be highly organised, detail-oriented, and possess excellent communication and interpersonal skills. As the office manager, you will play a crucial role in maintaining a well-organised and productive office environment whilst providing support to both clients and staff.
- Manage daily office operations, including scheduling, coordinating appointments, and ensuring smooth communication with the team and clients.
- Serve as the first point of contact for clients, address inquiries, schedule meetings, and maintain positive client relationships.
- Provide administrative support to the team, including preparing documents, managing calendars, and assisting with client meetings as needed.
- Assist with basic financial tasks, such as invoicing, expense tracking, and maintaining financial records.
- Maintain a clean and organised office space, order supplies, and ensure efficient use of office resources.
- Create and manage documents, spreadsheets, and presentations, ensuring accuracy and confidentiality.
- Assist in coordinating projects, ensuring deadlines are met and resources are allocated appropriately.
- Assist in adhering to regulatory requirements by maintaining up-to-date records and assisting with necessary compliance documentation.
- Facilitate effective communication between departments and teams, disseminating important information as needed.
- Address and resolve administrative issues, finding practical solutions to enhance operational efficiency.
- Assist in planning and organising company events, workshops, and seminars.
- Diploma in management or relevant studies or GCSC equivalent studies
- Proven experience in office management or administrative roles.
- Strong organisational skills and ability to multitask effectively
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
- Attention to detail and a high level of accuracy in all tasks
- Strong interpersonal skills and the ability to work well within a team
- Discretion and the ability to handle confidential information with professionalism
- Problem-solving abilities and a proactive approach to addressing challenges
- Familiarity with basic financial processes, such as invoicing and expense tracking, is a plus
- Experience with compliance and regulatory requirements is an advantage